How to Create a Consolidated E-Invoice?

The consolidated invoicing capability allows users to merge multiple invoices from a single customer/supplier or a specific period into a single document for submission.

This feature is ideal for businesses handling numerous transactions or bulk invoices. It is available for Sales as well as Purchases module. The consolidated e-invoice must be submitted to the LHDN for validation within 7 calendar days after the end of the month.

However, with the recent announcement of the 6-month grace period, all activities and businesses are allowed to only issue consolidated e-invoices without issuing an e-invoice for each transaction from the date of mandatory implementation.

Step 1: For sales invoices that you intend to consolidate and send to LHDN, please TURN ON the Consolidated flag.

Step 2: Go to Sales Register, under Open Invoices or All Sales tab, you able to find the Consolidate Listings button. Click on this button to view the consolidated information.

Step 3: In Consolidate Listing screen, you able to view all consolidated invoices in the grid lines.

To start with new consolidate invoice transaction, click on New Consolidate button

Step 4: In Sales – Consolidated Invoices screen, you able to see invoices that marked with Consolidate flag that not yet console. 

You can apply the filters to select invoices from a specific date range or search with key words.

By default, system will provide the buyer’s Contact Details with TIN No EI00000000010 and Name as General Public, and other information as NA, you can modify these field if needed. 

You can continue to select the Invoice No to consolidate, the maximum no of invoices for each consolidate invoice is 100 invoices. 

The recommendation from LHDN is to do a monthly consolidation is within 7 days following end of an accounting period. If you have huge volume of invoices transactions, you can create the consolidated invoices weekly. 

Once all invoices are selected, click on Consolidate & Send button, system will saved your consolidated information and submit the details to LHDN for validation.

Step 5: Once a consolidated invoice is submitted to LHDN for validation, you can go back to Consolidate Listing to select the invoice for view.

You able to see the View E-Invoice Detail button on the right top of the transaction screen.

Step 6: Click View E-Invoice Detail button to view the validation status from LHDN, in this screen, you able to see: 

• Unique Identifier No from LHDN
• Consolidate Invoice validation date and time
• You can also scan the QR code to view the details via MyInvois portal
• You can preview the Consolidated Invoice via ABSS Connect

Important Note: Please make sure your device is connected to internet, and LHDN portal is not under maintenance in order to view the E-Invoice validation details.   

When you scan the QR code, system will retrieve the information from LHDN via the URL link provided by LHDN.

Step 7: You can also click Preview at ABSS Connect, system will open the Consolidated Invoice in browser mode for you to preview. The sample Consolidated Invoice is show as below:

 

You can also save this document as PDF format for your filling purposes.

Important Notes: Refer to LHDN e-invoice specific guidelines, the below activities or transactions of industries where e-Invoice is required to be issued for each transaction, as a result consolidated E-Invoice is not applicable for these industries.

• Automotive
• Aviation
• Luxury goods and jewelry
• Construction
• Wholesalers and retailers of construction materials
• Licensed betting and gaming
• Payment to agents / dealers / distributors

Create Consolidate Self Billed E-Invoice

LHDN e-Invoice guidelines also specify that consolidation does not apply to self-billed e-Invoice, except for the following self-billed circumstances:

• transactions with individuals (who are not conducting a business)
• interest payment to public at large (regardless businesses or individuals)
• claim, compensation or benefit payments from the insurance business of an insurer to individuals (who are not conducting a business)

In line with the LHDN requirements, the Consolidate Self billed E-Invoice is also available in Purchase Register.

The steps to create consolidated self billed invoice is similar consolidate sales invoices.

Consolidated Bills screen: