Payroll End of Year Process

 This Support Note is suitable for:

• ABSS Payroll

Introduction

There are several end-of-year task that needs to be completed at the end of Payroll Year. This support note explains end of year payroll process in ABSS payroll software.

Carrying Forward Employee Leave 

• Before processing December Payroll, kindly ensure that final annual leaves are processed first. This is to ensure that the system automatically carry forward the remaining balance of leaves that are not taken by employees in the current Payroll Year.

Before you process the final pay of the year (December Pay run)

1. Back up your company file

•  Click on Maintenance > Backup

Take note of the Backup Filename and where it is being saved to. Then, click OK.

2. Please process the final Annual Leave in December for the related staff.

• Go to Process > Leave Processing > select the staff, then process the leave

3. Please print out the payroll Leave Detail Summary Report to get the total Annual Leave Balance that you want to carry forward to the new payroll year

• Go to Report > Human Resources > Leave Detail Summary

4. Key in the Annual Leave Balance to be carried forward into next payroll year

• Go to Card file > Leave Detail > Please select the staff > Choose Annual Leave > Click Details Tab > please key in the leave balance to be carried forward in the Max. Carry forward” box.

Once the leave processing is done, you may proceed to process your December payrun for all employees as usual.

Process December Payrun

Once the December payrun has been processed, you are now ready to move to the next financial year.

When the payroll information is set to January of the New Year, the leaves for the employees shown in the Card File> Leave Details under the taken leave will be reset to zero as shown below.

 Preparing Statutory Payments

Once the December Payrun is completed:

• Prepare statutory payments/forms, such as for income tax, using AutoPay.
• AutoPay generates files that can be submitted to banks and statutory authorities as electronic files.
• To use Autopay, user would just have to click on Reports>Autopay. Here user may select the desired function accordingly.

NOTE: Before preparing AutoPay files, you should seek professional advice from your accountant or relevant statutory authority regarding your business’ reporting obligations.

Exporting Payroll Journal into ABSS Accounting

 Export journal entries by going to Process > Payroll Archive > Journal. Please check the linked accounts for the payroll components are linked correctly to the related account to ensure the journal entries balance before exporting.

You are now ready to start with New Payroll Year payrun.