How to send E-Invoice to Government Agency Department (AGD)

Sending E-Invoice to government agency can be done via InvoiceNow function in ABSS products.

Prerequisite: 

•  ABSS Accounting v28.8 / Premier v23.8 and above
• Data file has to be activated (click here for how to activate)
• Subscribed to ABSS Premium Cover plan 
• Registered with ABSS Connect 
• Activate the InvoiceNow service in ABSS Connect 
• User must be registered with vendors@gov to obtain their unique Vendor ID 

1. Setup Government Agency As Your Customer 

User are required to setup Peppol ID and Business Unit code for government agency in their customer card information. Current Peppol ID for Singapore government is 0195:SGUENT08GA0028A. User may refer to AGD website to get the list of Ministries or Statutory Boards business unit code.

2. Update Vendor ID in Company Information screen 

User must enter Vendor ID in the Company Information screen. This field is also for future use to support individual type of vendor, other than company.

3. Apply AGD Payment Term in Sales Invoice Screen 

There is a list of specific payment term required by government agency when user select the AGD Terms dropdown list. User can choose the term from the Select from List as show below. 

The new AGD Payment will automatically map to the existing payment type ‘In a Given # of Days’, noted that discount and late payment details will be dimmed as it is not applicable for AGD term. 

4. User can then proceed with entering the transaction details information and click record. 

5. New screen with Add File function as shown below will be prompted, where user can attach documents before sending the E-Invoice. 

6. When click on Add File, system will open the local folder for user to browse and select the attachment.

   Important notes:  

i)  For sending e-Invoice to AGD only one PDF document with the size not exceeding 1MB is allowed as this requirement is from IMDA. 

ii) For sending e-Invoice to non-government, user can select up to 10 PDF document attachments with the size not exceeding 10MB. 

7. User are required to enter Connect login and password when sending the E-Invoice, upon successful sent, system will notify user.

Sync E-Bill with attachment 

Sync E-Bill screen has been updated with new column to indicate the incoming bill is with or without attachment. 

Number of attachment indicator has been added in Bill transaction screen, so that user will know the number of attachment in the selected bill.