ABSS Folders

This support notes are suitable for:

• ABSS Accounting
• ABSS Premier

Introduction

While most of the data you enter into MYOB is stored in your company file, some information such as the customisation of a form is stored separately. This support note explains what information is stored where.

This support note is primarily written for customers wanting to backup, copy or move segments of their ABSS data.

Please note:

• This support note will assume you are familiar with general computer operations; in particular, Windows Explorer. For further information please consult your IT specialist or Windows Help if you are unsure of how to manage files and folders on your computer.
• The scope of this support note is limited to the ABSS folders that contain user generated data. Therefore, consideration should be given to these folders and their contents if transferring your ABSS data to another computer, or sharing your ABSS data over a network.

Where does ABSS reside on my computer?

By default, ABSS is installed in your hard drive‘s ‘root' directory. ABSS's main folder is named using a combination of the program name and version. For example, by default Premier version 21 is installed in the C:\ABSS_Premier_v21 folder.

What are the standard ABSS sub-folders?

There are several sub-folders within the main ABSS folder. These sub-folders store ABSS data that is external to your company data file.

The window shown here is a view of Windows Explorer displaying Premier 21's default folders.

Please note:

• Earlier versions of Premier follow the folder naming convention: MYOB Program/version.

Folders containing user generated data

Custom

Most ABSS reports can be designed to include additional report fields, or, exclude unwanted report fields. When a designed report is saved, ABSS creates a report design template file that is stored inside the Custom folder.

Forms

ABSS Forms are the templates used to print Invoices, Bills and cheques. ABSS‘s Forms are fully customisable and are saved as files within the Forms folder.

Letters

ABSS uses Microsoft Word document templates (*.dot) for Mail Merge letters. If you create your own Mail Merge templates, they must be stored inside the Letters folder.

Spredsheet

ABSS uses Microsoft Excel spreadsheet templates (*.dot) for the OfficeLink reports. Customised OfficeLink templates are usually stored in this folder.

Please note the additional folder - Graphics. This folder is used to store image files that are linked to inventory items in Premier.

How can I move all my ABSS data to another computer?

When moving your ABSS data to another computer, you will want to retain your user generated data.

1. Install ABSS on the second computer.
2. Backup your ABSS company data on the original machine to an external storage media. When backing up your data, use the Backup All Data option.
3. Restore your backed up company data using ABSS on the second computer.